Cloud Storage & File Sharing
Cloud Storage & File Sharing
Cloud storage keeps your files on the internet rather than only on your device, so you can access them anywhere and share them with others easily. Examples include Google Drive, OneDrive and Dropbox.
Why use the cloud
- Access anywhere: your files follow you across phone, laptop and tablet
- Automatic backup: a lost or broken device no longer means lost files
- Live collaboration: several people can edit one document at the same time
Sharing the right way
- Share by file or folder, and set the permission: Viewer, Commenter or Editor
- When possible, share with specific people rather than "anyone with the link"
- Use version history to undo mistakes or recover older versions
- Rename files clearly (e.g. 2026-Report-Final-v2) so sharing stays organised
Key takeaway: The cloud means your work is always safe, always accessible and easy to collaborate on — if you manage sharing permissions thoughtfully.